Invoice Processing

Business Challenge

A global automotive systems and components manufacturer faced challenges in Invoice Processing due to high volume, manual data entry errors, and slow approval workflows, leading to delays and financial inaccuracies. Duplicate or fraudulent invoices, compliance issues, and lack of real-time visibility further complicate operations. Integration challenges with ERP and accounting systems create reconciliation issues, impacting cash flow management. The resource intensive manual process reduces productivity, affecting supplier relationships and overall efficiency.

Technology Utilized

Blue Prism Digital Worker

Blue Prism Decipher

Transformation

ROX Hi-Tech’s team collaborated with the client’s Finance team to streamline and automate the invoice processing workflow. By introducing an Intelligent Digital Worker, OCR technology was used to extract invoice data and seamlessly post it to SAP,minimizing manual intervention. Automated alerts kept production and management teams informed about pending payments due to missing approvals or quality checks. Finally, automating the payment process enabled the processing of hundreds of invoices within minutes instead of days, improving vendor relationships and enhancing process visibility.

The Results

Eliminated 90-100% of manual data entry errors using OCR and AI-powered validation
Reduced approval delays by 70-85% through automated workflows and notifications.
Prevented 80-95% of duplicate or fraudulent invoices with AI-based validation.
Timely payments improve supplier satisfaction and reduce disputes by 60-80%.
Reduced manual workload by 60-85%, allowing teams to focus on strategic tasks.
Provide real-time visibility, improving cash flow forecasting accuracy by 75-90%.

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Invoice Processing

Business Challenge

Technology Utilized

Transformation

The Results

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